Policies, Procedures and Practices » ACADEMIC AFFAIRS » ACADEMIC POLICIES AND PROCEDURES » THE ASSESSMENT OF EFFECTIVENESS » SCHEDULE FOR ASSESSMENT, REVIEW, AND REPORTING OF EFFECTIVENESS
SCHEDULE FOR ASSESSMENT, REVIEW, AND REPORTING OF EFFECTIVENESS
Schedule for Assessment, Review, and Reporting of Effectiveness
Assessment Planning Record (APR)
-One-year cycles rune August to August
January
February
March
April
May
June- Unit heads, working with staff, update the APR begun in the fall with data resulting from assessment throughout the year.
The entry of assessment data is followed by analysis and decision-making about the future
July- Unit heads consider if any changes are desired for beginning the current year's assessment.
Unit heads input new plans for assessing the current year into the APR system.
Supervisory Unit heads study APR reports from units and discuss with heads.
Supervisory Unit heads enter their Administrative Response and Unit Assessment for the previous year.
August- Division VP's (except Provost) study APR Response Reports from Supervisory Units and enter their Division Reports for the previous year.
September
October
November
December
Comprehensive Program Review (CPR)
-Process runs from March of year 1 through August of year 2
January
February- External reviewers of programs undergoing CPR should have finished their analysis by the end of February (i.e., month 11 of the process).
March- Departments conducting CPR should be responding to analysis on external reviewer, and integrating it with internal analysis (month 12 of the process).
BOR sends threshold reports of programs underperforming in viability and productivity.
April- Before the close of spring term, the members of the faculty bring the review process to a close, agreeing that the content for the CPR report is all compiled, and resulting decisions have been made analysis (month 13 of the process).
Department faculty develops review plan, in consultation with the dean, for CPR in the coming year, with the report due August of the following year.
May
June- Chairs of programs which began review in the previous year draft CPR reports (month 15 of the process).
Chairs of programs beginning CPR uses the summer months to get organized, collect date, seek external reviewer, etc.
July- Chairs submit drafts of report on CPR begun the previous year to deans for response and revision if needed (month 16 of the process).
Chairs of programs beginning CPR can use the summer months (months 2-4 of the process) to get organized, seek external reviewer, etc.
August- Deans respond to CPR reports from previous year and submit CPR reports to the Provost for response (month 17 of the process).
As soon as faculty returns in August, members of the program faculty begin their analysis of APR data for the previous year, so they can conclude that assessment cycle and begin their analysis of the previous four years.
September- Provost responds to CPR reports from the previous year and sends them to the VCAA of the BOR (end of process).
Departments conducting CPR begin internal analysis of data from the previous 4 years' APR reports (month 6 of the process).
October- Departments conducting CPR begin internal analysis of factors not covered in the APR reports.
November- Departments conducting CPR arrange for external reviewers to visit in January or February.
By end of November, submit internal analysis and plans for external review to dean (month 8 of the process).
December
Annual Reports
-Reporting period occurs during August through October
January
February
March
April
May
June
July
August
September- Using completed APR reports, chairs and unit heads submit to deans the Annual Unit Reports on their departments and their academic programs (with the APR report
October- Deans send Annual Unit Reports to the Provost (with the APR Administrative Response Report).
November
December
University Profile System (UPS)
-Updating occurs continuously with review audits in July-August
January
February
March
April
May
June
July- Chairs review course and faculty information in the UPS for accuracy and updated as necessary.
August- Chairs update the faculty information of the UPS to reflect new hires.
September
October- Chairs check unit and degree information in the UPS and revise as necessary.
November
December