REIMBURSEMENT PROCEDURE FOR CANDIDATE INTERVIEW EXPENSES
4.07.00 - Reimbursement Procedure for Candidate Interview Expenses
Reimbursement Procedure for Candidate Interview Expenses
The institution shall reimburse expenses associated with candidate interviews for the following positions:
Other positions that require State or National Recruitment
The institution is permitted to pay relocation expenses of a specific amount that is set out in the written offers of employment.
Reimbursement shall include the cost of travel for use of a personal vehicle to be reimbursed at the established standard mileage rate; the cost of public transportation, including airlines; meals at the established per diem rate; hotel costs and other necessary expenses. Expenses reimbursed to candidates shall be accounted for as Reimbursable Expense (752100) and not Travel Expense (6xxxxx).
The interviewing department shall be responsible for gathering and submitting the appropriate documentation for such expenses to include receipts (except for meals) for lodging, airline tickets, taxis, parking, tolls and other reimbursable expenses.
The Board of Regents recommends that reimbursement of candidate interview expense be paid from "non-lapsable" (operating) funds, but can also be paid from other internal resources of the institution.
When reserving lodging for the candidate, prudence should be used in the selection of accommodations.
The institution shall not reimburse expenses for anyone accompanying the candidate.