PLANT OPERATIONS SERVICES AVAILABLE

Section 7.01.03 - SERVICES AVAILABLE

A. PLANT OPERATIONS SERVICES

These are services directly related to the continuous operation of the overall Plant Operations and are rendered free of charge. These services include:

Maintenance services for the interior and exterior of all buildings and fixed equipment which have been accepted as permanent parts of buildings.

· Maintenance of walks, streets, parking lots and grounds.

· Operation and maintenance of utilities.

· Custodial services.

· Vehicular preventive maintenance and petroleum services – labor only.

· Repairing roof leaks.

· Painting walls.

· Maintain heating, cooling, plumbing, electrical systems and supplying utilities.

· Repairing broken windows.

· Repairing locks that do not function.

· Repairing clogged plumbing.

· Relamping light fixtures.

. Interior signage.

Service Requests/Work Order Requests should be emailed to workorders@gcsu.edu.

The dispatcher at Plant Operations determines if the request is an emergency, reactive or support maintenance. An emergency is unscheduled work that requires immediate action to restore services, remove problems that can interrupt critical activities or to protect life and property. If the request is given an emergency status, it is given to the appropriate staff for immediate completion.

If the request is given a reactive status, it is given to the appropriate trade staff to evaluate the cost. Reactive maintenance is unplanned maintenance of a nuisance nature requiring low levels of skills for correction. If the cost is less than $250, the work is completed and the cost is charged to Plant Operations. If the cost is $250 to $24,999 the request is returned to the requesting department for submission as a project. Work that is not prudent to the operation of the facility will be funded by the requesting department.

If a request is given a support maintenance status, it is given to the appropriate trade staff for a cost estimate. Support maintenance is discretionary work not required for the preservation or functioning of a building. This work may be operational (standby at a function such as graduation), minor trades work (hanging pictures), special event setups or even minor alteration or construction. Support maintenance is often done to enhance an academic program, recruiting effort, or public relations event. If the cost is less than $250 a funding source is identified by the requesting department, priority is determined and the work is scheduled based on availability of resources. If the cost is between $250 to $24,999, the request is returned to the requesting department for submission as a project.

B. MINOR SPACE MODIFICATIONS, ALTERATIONS, OR RENOVATION PROJECTS

Projects are special services rendered to departments and activities, which have budget allocations for these services and/or services for which Plant Operations did not receive a budget allocation. Examples of services include:

· Minor alterations to buildings or structures assigned to departments and activities.

· Installation of special equipment such as laboratory equipment, window treatments, lighting and electrical outlets, electronic equipment, furnishings, fixtures.

· Repair work to special laboratory equipment interdepartmental and agency offices.

· Installation of new floor covering.

· Painting or color changes for decorative purposes.

· Additional automotive equipment not ordered at time of original purchase.

Plant Operations charges for projects are normally limited to actual costs for materials and contracted labor. Departments requesting projects should gain permission of the appropriate vice president for an estimate to be rendered. This should be done by following the guidelines on the Project Request Form. The appropriate vice president and Vice President for Administrative Services & Campus Operations will approve the project. Facilities Planning will receive from the Vice President for Administrative Services & Campus Operations the approved project request form and the source of the funding (i.e., appropriate vice president's budget, MRRF Board of Regents; Plant Operations Budget; or new source of funds).

C. SPECIAL ALTERATION PROJECTS

If a project will require the services of an outside consultant (Architect or Engineer), the Plant Operations Department will work with the department in obtaining this service and will continue to coordinate the project through the receipt of bids and final acceptance by Georgia College & State University as a completed project.

Requests involving renovations, rehabilitation, or modification of space must be submitted in accordance with Georgia College & State University policies and procedures. All signatures indicated on the form are required before any action can be initiated by the Plant Operations Department.

While work is being performed or coordinated by the Plant Operations Department, workers on the job are not authorized to make changes of any kind. Requests for changes should be brought to the attention of the appropriate Plant Operations coordinator.

Departments requesting major renovation projects, which would cost between $10,000 and $60,000 should gain permission of the appropriate vice president before an estimate is rendered. When the estimate is complete, the appropriate vice president and the Vice President for Administrative Services & Campus Operations will approve the project approval. If it is approved, Facilities Planning will receive from the vice president the approved project request form and the source of funding.

D. MAJOR REPAIR/RENOVATION PROJECTS

The Board of Regents funds these projects. The requests are developed yearly (about March 15th of each year) by the appropriate vice president, estimated costs by the Plant Operations Department and coordinated by the Vice President for Administrative Services & Campus Operations. All costs for major non-reoccurring repairs and major maintenance projects will be included on the list sent to the Board of Regents and coordinated by the Vice President for Administrative Services & Campus Operations and Executive Staff, and final approval must be given by the President of the University. It is then sent to the Board of Regents for consideration as to funding of the project. Typically, the costs will be in excess of $60,000.

E. CAPITAL BUDGET PROJECTS

These projects are funded by the Board of Regents. The requests are developed yearly (about March 15th of each year) by the appropriate vice president, estimated costs by the Plant Operations Department and coordinated by the Vice President for Administrative Services & Campus Operations and Executive Staff, and final approval must be given by the President of the University. It is then sent to the Board of Regents for consideration as to funding of the project. Capital Projects include new buildings, land or other major development costs. Typically, the project cost will be in excess of $1,000,000.

PLANT OPERATONS BASIC POLICY & RESPONSIBILITY

PLANT OPERATIONS HOW TO OBTAIN SERVICES