PLANT OPERATIONS GENERAL INFORMATION

Section 7.01.06 - GENERAL INFORMATION

BICYLE RACKS

Bicycle racks are located throughout the campus for the convenience of bicycle riders. Locking bicycles to the racks is encouraged. Parking or storage of bicycles inside of buildings, including porches and entrance or exit ways is prohibited. Bikes left unused after one year will be removed from racks.

BUILDING INSPECTIONS

Plant Operations personnel conduct inspections of all campus buildings on a continuing schedule to determine major and minor items of maintenance and/or compliance with certain standards. Plant Operations service items noted are routinely corrected. Departments are advised of items that are departmental responsibilities.

LAND INSPECTIONS

Periodically, Plant Operations personnel inspect land for signs of poaching. Occasionally timber off the property is cut and sold. This is done through the State Forestry Department.

BUILDING SIGNS

Signs contain the building name and departments or functions within the building, and date. Plant Operations will do all maintenance or repairs. New signage must be approved by University Communications and comply with the signage procedures.

BULLETIN BOARDS

The Plant Operations Department is responsible for the installation and maintenance of all exterior bulletin boards.

CODES

Fire and building codes must be adhered to in all work performed by the Plant Operations Department. If you have specific questions about code requirements, copies of the various codes are available at the Plant Operations Office. A Plant Operations representative will be glad to discuss any item that is of particular concern with you.

CONSERVATION

Conservation of water, electricity, steam, etc., is one of the more important responsibilities of the Georgia College & State University community. Conservation means more energy is available for diversion to other needed areas, but equally important is the dollar savings to the university. Except for manpower, energy is perhaps one of the most effective single means of budget control. Concerted efforts are being made by the Plant Operations Department's electrical and mechanical departments to develop and implement energy conservation programs. Examples of a few programs presently underway include retrofitting existing lighting with energy-efficient bulbs and ballasts, shutting down equipment during unoccupied periods, and properly maintaining all equipment for maximum efficiency. However, the BASIC RESPONSIBILITY AND CHALLENGE IS WITH YOU. Remember to do your part – always turn off lighting when not in use and report wasteful operating conditions by e-mailing a Services Request/Work Order Request.

CONSULTATION

The Plant Operations Department staff is available and welcomes the opportunity to discuss and consult with all members of the Georgia College & State University family. Call or write the Plant Operations Director's office for routing to the appropriate specialist for attention to your particular problem or question.

ROOM NUMBERING

Signs for doors denoting occupants of the office, lab and other specific areas are buildings on campus can be obtained by e-mailing a Service Request/Work Order Request to the Plant Operations Department.

ELEVATORS

An outside elevator contractor maintains all elevators. If you have a problem with an elevator, contact Plant Operations by e-mailing a Service Request/Work Order Request and they will secure the service from the appropriate contractor.

ELECTRICAL REQUIREMENTS FOR OFFICE, LABORATORY, OR SPECIAL EQUIPMENT

In the selection of equipment, permanent or portable, the following controlling electrical characteristics should be observed:

· All standard 120-volt, single-phase circuits are limited to 20-ampere (amp) current capacity.

· On equipment items requiring more than 20 amps, the Plant Operations Electrical Section should be consulted to determine the appropriate phase and voltage for the area of installation.

FIRE EXTINGUISHERS

The acquisition and maintenance of the fire extinguishers, including hangers, as well as the inspection and servicing of all fire extinguishers are responsibilities of Plant Operations.

FURNITURE MAINTENANCE

Office furniture and furniture used in operating units are the property of the unit concerned and are not maintained by Plant Operations. When new furniture is purchased, assembly by the vendor must be included in the order.

HOUSEKEEPING SERVICES

Administration and Academic Buildings – Classrooms, offices, hallways, entrances, and stairways are cleaned daily Monday through Friday. Restrooms are cleaned daily and supplies are replenished at this time.

Residence Halls – Public restrooms, hallways, stairs, entrances, and public areas are cleaned daily Monday through Friday. No service is provided in student rooms except for checkout cleaning.

Special Cleaning – Special cleaning such as stripping, resealing and refinishing floor surfaces, carpet shampooing, exterior window washing, cleaning of light fixtures, and wall washing are scheduled and performed by custodial teams as deemed necessary. Exterior windows in all other areas are cleaned annually, usually in the early summer by the in-house housekeeping work force.

Additional Cleaning Service – Additional cleaning services for planned events that fall outside the scope of our normal routine will be billed to the requesting department. Requests can be scheduled through Plant Operations or Facility Reservations.

INSECT AND RODENT CONTROL

Regularly scheduled campus visits are made by a pest control contractor. Services of the contractor can be requested by e-mailing a Service Request/Work Order Request. Your request will be put on the list for the next scheduled visit. In case of an insect or rodent emergency, Plant Operations can request on-call service.

MAPS AND BUILDING PLANS

A file of campus maps and building plans is maintained in the Plant Operations office. These maps and plans may be reviewed in the Plant Operations office. If more than one print is available, they may be loaned and signed for by a department.

OCCUPANT'S RESPONSIBILITY

Departments occupying the buildings are responsible for turning out lights, closing windows, locking doors, and securing the buildings in general. The closing of windows is important for the protection of the buildings and contents, especially during the summer months when sudden rainstorms and showers are common. Attention to security is also necessary for protection against theft, fire, and vandalism.

PAINTING

Maintenance painting is a Plant Operations service and is performed on a scheduled basis, or by special Service Request/Work Order Request when deemed necessary. The Department Head or Director of University Housing is contacted when repainting is necessary.

POSTING OF NOTICE

The general posting of notices, signs, office schedules, grades, etc., in campus buildings and areas should be confined to bulletin boards or other areas designated for posting.

Notices, schedules, etc., should not, however, be posted on painted surfaces, doors, windows, etc. The posting and/or distribution of political and commercial signs and handbills are not permitted. Items posted in violation of these guidelines are subject to removal. Holiday and special event decorations must be in compliance with safety codes and approved by Plant Operations.

PREVENTIVE MAINTENANCE

The Plant Operations Department performs a schedule of routine preventive maintenance checks on doors, windows, roofs, hardware, refrigeration, air conditioning, plumbing, ventilation, electrical requirements, and all other devices proprietary to campus buildings or departmental activities. Defects or deficiencies found in equipment belonging to using agencies are reported to the department.

PURCHASING VEHICLES

The Automotive Foreman provides assistance and works with Plant Managers to prepare specifications for new vehicle purchases. Modifications or fabrications to new and existing vehicles also are provided.

REFUSE DISPOSAL

Routine Trash Disposal – Five large dumpsters are located throughout the campus. They are located conveniently throughout the campus and operated under a contract with a waste disposal firm for the transportation of waste to a landfill. The waste disposal firm routinely picks up from the campus locations and properly disposes of the refuge.

Waste – Disposition of hazardous material is under the direction of the EPOS Coordinator. Materials are screened carefully to ensure compliance with EPA standard. Hazardous materials include, but not limited to, the following:

Flammable and Combustible Liquids

Waste and Unused Chemicals

Toxic Chemicals

Pesticides and Agricultural Chemicals

Carcinogens

Hazardous Materials are ignitable, corrosive, reactive or toxic.

Biological Hazards – Empty, drained and rinsed pesticide containers are disposed of in accordance with EPA standards.

ROOFS

To prevent bodily injury and property damage, no personnel may go to the roof of any building or residence hall without prior authorization from the Plant Operations Department.

No cameras, television antennas, or other equipment supported by tripods or stands may be placed on any roof without prior coordination with Plant Operations.

Alterations and/or additions to roofs are the responsibility of the Plant Operations Department (see Minor – Space Modifications section).

TELEPHONE INSTALLATION

The installation of a telephone should be coordinated through Administrative Services, Extension 1784. However, in some cases special conduit is required before the telephone company can make the installation. Conduit installations are made by the Plant Operations on a Service Request/Work Order Request (see Minor Space Modifications section).

TRAFFIC AND PARKING

Traffic and Parking are responsibilities of Parking and Transportation. Inquires should be directed to that office, extension 7433.

VEHICLE MAINTENANCE

Each department is responsible for their own vehicle repairs. Plant Operations provides vehicle maintenance on all university vehicles which will be billed to the departments. Vehicle repair services include, but are not limited to refueling gas and diesel operated vehicles and equipment, oil changes, tune-ups, battery service, tire service, minor repairs on a scheduled or unscheduled repair basis for all university vehicles and equipment. Major repairs are performed by outside garages.

WORK ORDER – MECHANICAL/ELECTRICAL

Normal mechanical and electrical maintenance problems will be handled by Service Request/Work Order Request as promptly as possible with repairs made on the spot when feasible and when parts are readily available from our stock.

A Service Request/Work Order Request is used to request repairs to an existing structure with like kind of material, usually not exceeding $250. A repair that exceeds $250 usually becomes a project. It can be new walls, shelving, carpet, and new sidewalks, anything up to rehabilitating an existing building.

Repairs that are not prudent to the operation of the facility will be funded by the requesting department.

PLANT OPERATIONS USER DEPARTMENT RESPONSIBILITY

PLANT OPERATIONS ADMINISTRATION