LIBRARY BY-LAWS

Revised and approved by the Library Faculty, December 18, 2001.

Article I. Purpose of By-laws

These by-laws shall govern the organization of the library faculty and establish committees and duties of committees in the Library. Nothing in these by-laws shall be in conflict with the Georgia College & State University Statutes or the policies of the Board of Regents of the University System of Georgia.

Article II. Membership and Meetings

1. The Library faculty shall consist of the University Librarian and all permanent library personnel holding the rank of Professor, Associate Professor, Assistant Professor, or Instructor. Librarians are faculty by virtue of the University System of Georgia definition of faculty for all USG institutions (USG Academic Affairs Handbook, section 4.01.01).

2. The Library Faculty shall meet quarterly or more often at the discretion of the University Librarian, or by petition to the University Librarian of a simple majority of the Library faculty. The agenda for the meetings shall be given to members of the Library faculty at least three days in advance

3. A quorum shall consist of a simple majority of the faculty Proxy or in absentia voting is permitted. A simple majority vote will prevail.

4. There will be monthly library-wide forums which will be open to all library faculty and staff. The University Librarian will serve as chair and will provide a secretary. Minutes will be distributed within one week of the meeting.

Article III. Officer

The University Librarian shall:

preside at all meetings of the faculty or, in his/her absence, the Acting Director of the Library shall chair.
appoint ad hoc committees and designate chairs of the ad hoc committees.
provide a secretary to record the official minutes of each meeting.

Article IV. Library Management Council

The Council shall:
a. Be chaired by the University Librarian and include the Associate and Assistant Directors of the Library

b. Meet with the University Librarian on a regular basis

c. Advise the University Librarian on matters relating to library policies, procedures, and planning.

d. Council meeting dates, times, and agenda will be distributed via email to library faculty and staff within one day of the Council meeting Meetings will be open to all faculty and staff of the library. Guests to the Council meetings may not vote, and may speak only when recognized by the chair Minutes of the meeting will be provided to the faculty and staff of the library within one week of a council meeting.

Article V. Committees

Successful operation of the library depends upon a number of standing and/or ad hoc committees. The standing committees will be named in the Spring of the year preceding their operation. Individuals will serve on committees for a period of two years. Chairs of the committees shall be elected by the committee membership. Individuals can succeed themselves on a committee.

1.Professional Development Committee
The Committee shall:
a. Consist of elected library faculty and staff with one representative from each area of the library (CAS, IAO, IRS, Special Collections, and Administration)

b. Survey Library faculty and staff to determine needs/wants regarding professional development

c. Develop an annual plan, based on survey results, for professional development programs (both formal and informal) which will be submitted to the University Librarian by August 20 of each year.

d. Implement approved activities.

2. Promotion and Tenure Committee

In years when Library Faculty are eligible for promotion/tenure, the library faculty shall establish a Promotion and Tenure Committee consisting of three members, one of whom must be tenured Members of the committee shall be elected by the library faculty No one should serve on the Committee who will be under review by the committee

The Committee shall:
a. Ensure adherence to policies and procedures pertaining to matters of promotion and tenure.

b. Review recommendations of the Associate/Assistant Directors and recommend to the University Librarian individuals for promotion and/or tenure.

3. Library Assessment Committee
The Committee shall:
a. Consist of one faculty or staff member from each area of the library. The Associate Director of Library Operations and Administrative Services will serve as an ex officio member.

b. Consist of members appointed by the University Librarian, in consultation with the Associate and Assistant Directors.

c. Meet at least once each year to review results from all assessment sources.

d. Provide an annual written assessment report to the University Librarian.

4. Library Technology Committee
The Committee shall:
a. Consist of one voting member from each area of the library, as well as the Systems Librarian.

b. Consist of members appointed by the University Librarian, in consultation with the Associate and Assistant Directors.

c. Meet on at least a quarterly basis.

d. Maintain a written plan which identifies needs and priorities.

e. Review policies, procedures, and other information technology issues and provide written recommendations which:

f. Provide guidance to the Systems Librarian and the University Librarian

g. Provide guidance for the library's voting representative to the University-wide Technology Advisory Committee

5. Library Faculty Development Committee
The Committee shall:
a. Be responsible for policies, procedures, and activities relating to the continuing development of Library faculty.

b. Make recommendations concerning allocation of departmental and library-wide faculty development funds to the University Librarian and the Library faculty.

c. Be chaired by the Library's representative to the University-wide "Statutory Faculty Development Committee" (or its equivalent), who will represent his or her area of the Library.

d. Consist also of one person from each of the remaining areas of the Library.

6. Ad Hoc Committees
Ad Hoc or Special Purpose Committees may be established by any Standing Committee or by the University Librarian, both of whom should strive for library-wide representation whenever appropriate. Such committees must be given their charge in writing. Ad Hoc Committees continue until their assignment is completed and they are dismissed by the person or group initially establishing the committee.

Article VI. Elections/Appointments

Elections or appointments for membership to library standing committees shall occur in the Spring. A nominating committee consisting of the chairperson of each of the library standing committees shall prepare a slate of nominees to submit to the library faculty. Additional nominations may be made by the library faculty.

Article VII. Rules and Procedures

1.The order of business at each faculty meeting shall be as follows:

a. Call to order by the chair

b. Disposition of minutes of previous meetings

c. Announcements or communications to the faculty

d. Disposition of business as listed on the agenda, including reports from standing committees

e. Presentation of new business

f. Adjournment

2.Additions or alterations to the agenda may be made with the consent of a simple majority of the assembled faculty.

3.Should a question of parliamentary procedure arise, Roberts Rules of Order shall govern, and a parliamentarian may be designated by the presiding officer.

4. Each member of the library faculty shall be provided a copy of these bylaws.

5. Amendments to these bylaws may be proposed by any voting member at any regular meeting. If distributed to the faculty one week in advance, final action on an amendment may be taken at the meeting; if not, at the next meeting. Amendments approved become effective after being approved by the Vice-President and Dean of Faculties.

Revised and approved by the Library Faculty, December 18, 2001.

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