COLLEGE OF HEALTH SCIENCES BY-LAWS
COLLEGE OF HEALTH SCIENCES BY-LAWS
ARTICLE I. PURPOSE
These by-laws will govern College procedure and establish committees and duties of committees in the College of Health Sciences (SOHS). These by-laws shall not conflict with the Georgia College & State University (GCSU) Statutes or the policies of the Board of Regents of the University System of Georgia.
ARTICLE II. MEMBERSHIPS AND MEETINGS
Section 1. As defined in this document, the College of Health Sciences shall include the following administrative entities: (1) Division of Professional Nursing with two departments (a) Department of Undergraduate Nursing, (b) Department of Graduate Nursing, (2) Department of Kinesiology (3) Music Therapy, (4) Student Health Services and (5) Wellness Programs and Facilities.
Section 2. All full-time faculty assigned to the College of Health Sciences are eligible to vote. A quorum shall consist of a simple majority of the full-time faculty. Individuals in the SOHS not holding faculty rank shall be entitled to be present at faculty meetings and shall have the right to be heard, but shall not have voting privileges. There shall be no proxy or in absentia voting except when specifically announced three days in advance of a meeting. A simple majority vote of those present will prevail, except where a two-thirds vote is required by Roberts' Rules of Order, Revised.
Section 3. The SOHS faculty shall meet at least once each academic semester. Additional meetings may be called at the discretion of the Dean. The first SOHS faculty meeting of the
academic year shall be designated as the annual meeting.
Section 4. Each year the Dean shall institute a SOHS Student Advisory Committee comprised of one elected student from each program. The Student Advisory Committee shall elect an undergraduate and graduate representative to represent students at SOHS meetings.
Section 5. The College shall follow a committee review procedure. Unless the faculty, by a two-thirds majority vote, acts to suspend committee review of a specific matter and act as a committee of the whole, all matters of substance shall be submitted for committee study, recommendations, and/or action prior to definitive action by the SOHS faculty. Standing committee business may be initiated by each committee, by the Dean, by the faculty of the department within the College, an individual member of the College faculty, or by a vote of the general faculty.
ARTICLE III. OFFICERS
The officers of the faculty of the College of Health Sciences shall be:
These officers shall be designated as follows:
A. The Dean of the College of Health Sciences shall be the chairperson.
B. The administrative assistant to the Dean of the College of Health Sciences shall serve as Secretary.
C. The Parliamentarian shall be appointed annually by the chairperson.
The duties of the officers shall be:
- Preside at all meetings of the SOHS faculty or, in his/her absence, designate an acting chairperson.
- Appoint SOHS committees and designate chairpersons of committees annually.
- Be an ex-officio member of all SOHS committees.
- Prepare an annual report of the activities of the College of Health Sciences to present to the faculty at the annual meeting and to the Provost.
- Serve as liaison between the faculty and the administration of Georgia College & State University.
- Keep minutes of all SOHS meetings, and distribute them to members prior to the next meeting. Within 10 days after acceptance, send a copy to the Vice-President and Dean of Faculties and file a copy in the permanent record.
- Prepare and distribute the agenda for each SOHS faculty meeting.
- Perform other duties incidental to the office as (s)he may be assigned by the Dean/faculty.
- Notify student representatives of Student Advisory Committee of SOHS faculty meetings as scheduled.
- Interpret the by-laws of the College of Health Sciences and advise the chairperson on parliamentary procedures according to Roberts' Rules of Order, Revised.
ARTICLE IV. STANDING COMMITTEES
It is the expectation of all committee representatives to 1) regularly attend all called meetings of the standing committee, 2) communicate with constituencies regarding committee issues, deliberations, and decisions that the committee considers, 3) use due diligence in carrying out the duties and responsibilities of the standing committee.
The operation of many aspects of the College of Health Sciences will transpire with the assistance of standing and ad hoc committees. Committee members shall serve for a two-year term or as specified. Faculty may submit a prioritized list of committees on which they wish to serve for the next academic year, to the Dean at the end of the spring academic term. The new slate of committees will be presented at the fall faculty meeting. If special extenuating circumstances occur, a department may select a designee to represent them on a standing committee of the SOHS. If vacancies in committees occur, new members shall be appointed by the Dean or as specified. Faculty will be appointed to committees by the Dean, with the exception of the Faculty Development Committee, which shall be elected in the spring of the year.
Each standing committee will meet initially at the beginning of the academic year in order to (1) organize and elect a chair and a secretary, (2) plan possible meeting times, (3) receive the committee's charge from the Dean, (4) discuss the year's assignments and, (5) establish an operating procedure for the committee. Meetings will be called by the chairperson as required to fulfill the charge of the committee. A written annual report will be filed by the closure of the spring academic term.
Agenda items may be sent to the chairperson of any standing committee by any faculty member in the College of Health Sciences or by the Dean
Ad hoc committees may be established by any standing committee or the Dean. Ad hoc committees continue until their assignments are completed and they are dismissed by the Dean or the standing committee through which they were established.
The standing committees of the College of Health Sciences are as follows:
1. Undergraduate Committee
The Undergraduate Committee shall consist of six (6) members, two (2) members from each of the following: Department of Undergraduate Nursing, Department of Kinesiology, and Music Therapy. The term of service for committee members will be 3 years. The committee will meet as deemed necessary by the Chair.
The Undergraduate Committee shall:
- Establish and disseminate a schedule for submission of undergraduate curriculum materials that correspond to the university schedule.
- Review proposed undergraduate courses and course revisions and make recommendations.
- Review new undergraduate program proposals and program revisions and make recommendations.
- Serve as a resource/advisory body for matters related to the undergraduate programs.
2. Faculty Development Committee
The Faculty Development Committee shall consist of four (4) tenured faculty members, one (1) member from each of the following: Department of Undergraduate Nursing, Department of Graduate Nursing, Department of Kinesiology, and Music Therapy if the tenure requirement is met in each area. Each program area will elect a tenured faculty member to serve on the committee where appropriate. No persons may participate on this committee in any year they are being considered for promotion or tenure. Additionally, department chairs are ineligible for service on the committee. The committee will meet as deemed necessary by the Chair.
The Faculty Development committee shall:
- Review promotion and/or tenure applications and make recommendations.
- Insure adherence to policies and procedures pertaining to matters of promotion and tenure.
- Assess needs and make recommendations for professional development of faculty.
- Review revisions of the College of Health Sciences Handbook and make recommendations.
3. Graduate Committee
The Graduate Committee shall consist of six (6) members, two (2) members from each of the following: Department of Graduate Nursing, Department of Kinesiology, and Music Therapy. Graduate Committee members must have University Graduate Faculty status. The term of service for committee members will be 3 years. The committee will be chaired by the SOHS Director of Graduate and Professional Outreach and will meet as deemed necessary.
The Graduate Committee shall:
- Establish and disseminate a schedule for submission of graduate curriculum materials that correspond to the university schedule.
- Review proposed graduate courses and graduate course revisions and make recommendations.
- Review new program proposals and program revisions and make recommendations.
- Review policies related to graduate programs and make recommendations.
- Review nominations for permanent membership on the University Graduate Faculty and make recommendations.
- Review criteria for admission to graduate programs and make recommendations.
4. Student Advisory Committee
The Student Advisory Committee is chaired by the Dean of the College of Health Sciences. The committee shall meet on a monthly basis at the discretion of the Dean. Membership will consist of 2 upper division (juniors and seniors) from Nursing, Kinesiology, and Music Therapy.
The Student Advisory Committee shall:
- Communicate to the College matters of interest from the student body.
- Coordinate College related student functions.
- Assist in university and College related activities.
5. Committee on Cultural Diversity
The Committee on Cultural Diversity shall consist of 7 members from the following administrative units: Department of Undergraduate Nursing; Department of Graduate Nursing; Department of Kinesiology; Music Therapy; SOHS Staff Advisory Council; The Office of Diversity and Multicultural Affairs (ex-officio); and Institutional Research and Enrollment Management (ex-officio).
The Committee on Cultural Diversity shall:
- Discuss and recommend strategies to enhance recruitment of students, faculty and staff from diverse backgrounds.
- Support recruitment and retention strategies sponsored by the Office of Diversity and Multicultural Affairs.
- Provide opportunities and support for students, faculty and staff to participate in SOHS diversity programs.
- Identify strategies and methodologies to facilitate retention of students, faculty and staff from diverse backgrounds.
6. By-Laws Committee
The By-Laws Committee is chaired by one of the SOHS administrators as appointed by the Dean. Membership on the committee will consist of one representative from each of the SOHS administrative entities: (1) Department of Undergraduate Nursing, (2) Department of Graduate Nursing, (3) Department of Kinesiology, (4) Music Therapy, (5) Student Health Services, (6) Wellness Programs and Facilities, and (7) SOHS Staff Advisory Council.
The By-Laws Committee shall:
- Annually review the SOHS by-laws for accuracy and consistency.
- Recommend changes in the by-laws to the SOHS faculty at the annual meeting.
Article V - Rules of Procedure
The order of business at each SOHS faculty meeting shall be as follows: (a) Call to order by presiding officer, (b) Disposition of minutes of previous meeting, (c) Addition or alterations to the agenda may be made with the consent of the assembled faculty, (d) Announcements of communications to the SOHS faculty, (e) Disposition of business as listed on the agenda, including reports from standing and ad hoc committees, (f) Presentation of new business, (g) Adjournment. If meeting is to continue beyond one hour and fifteen minutes, SOHS members will vote to choose between completion of business or postponement.
Should a question of parliamentary procedure arise, the rules set forth in Roberts' Rules of Order, Revised shall govern.
Article VI - Amendments or Repeal of By-laws
An amendment or a repeal of these by-laws may be proposed by any voting member. An amendment or repeal must be submitted in writing to all members of the SOHS faculty at least one week before the meeting at which final action may be taken. The amendment or repeal must have a three-fifths (60%) vote of members.
Adopted by SOHS Faculty (4/25/08)