CLASS ROLES AND CLASS ATTENDANCE

GCSU Procedures:

Class rosters are available via myCats as soon as registration begins for an upcoming semester. One version of the class roster includes student ID pictures to help instructors learn the names of students in their classes. Instructors are reminded that these photographs, like other information on the course roster, are confidential and protected by FERPA, and should not be printed, distributed, or used for any other purpose outside of learning the names of students in their classes.

Faculty members should review their class roster a minimum of three times per semester: on the first day of classes, after the end of the add/drop period, and at midterm.

Any student not duly registered for a course, as evidenced by inclusion on the faculty member's course roster, should not be allowed to attend class meetings until he or she has registered for the class and appears on the course roster.

Names of students registered but not attending should be forwarded to the Registrar for follow-up. Students are not automatically dropped from class if they are not attending, although an instructor may choose to submit an F for excessive absences when this occurs. Students registered but not attending classes should receive a grade of F at the end of the semester. Faculty members may not assign grades of W.

Federal financial aid policies require the University to track and report students who enroll but do not attend classes. To facilitate this process, no show reports are collected via myCats at the beginning of each semester. Faculty members must submit no show reports for all of their classes (graduate and undergraduate) by the deadline published each term by the Registrar.

After each registration, instructors may access PAWS and print a copy of their class rosters.

The first roll is used by the faculty member to identify those who are officially the class

The first class roll will not be a complete roll. It will contain only the names of those students who have registered by the end of the last official registration day. Instructors may access their rolls at any time and if a student does not appear on that roll, he/she may not have finalized registration, and should be sent to the Business Office.

Students who register late or who otherwise add courses after the start of classes will appear immediately on the instructor's roll of each class added. No person should be admitted to a class whose name is not on the class roll.

Forms/Materials:

GCSU PAWS Link

ELECTRONIC RECORDING POLICY

CLASSROOM ASSIGNMENT AND CHANGES