BUDGET AMENDMENT REQUESTS

9.03.00 - Budget Amendment Requests

9.03.01 - Purpose/Policy

9.03.02 - Procedure

Section 9.03.01 - PURPOSE/POLICY

After the original budget has been approved and the departments have been notified of appropriations, circumstances occasionally develop in which demands in one expenditure area becomes greater than originally anticipated. When this occurs, the department must either reduce planned expenditures in the affected area or transfer budgeted funds from another expenditure area where the need is not so great.

Section 9.03.02 - PROCEDURE

When additional funds are needed in an account, a "Request for Budget Amendment" is to be processed. The request may be made through e-mail or memo by an appropriate expenditure authority. The request must bear justification and have the approval of the appropriate budgetary authority. In the event a request is rejected or requires additional information and/or documentation, the Budget Office will notify the appropriate budgetary authority in order to inform them of the reason for the disapproval or request the needed additional information.

Budget amendments made in one fiscal year lapse at the end of that fiscal year, unless originally requested as permanent.

BUDGET PREPARATION

BUDGET REPORTS